Create meeting notes
Convert a short team discussion, interview, or voice memo into text so you can review the conversation, extract action items, and share a summary with people who could not attend.
Video and audio to text
AAAI Tools helps creators, students, journalists, and small teams turn short audio or video clips into readable text and subtitle files. Upload a media file, choose a language option, and download TXT and SRT results when the job is complete.
Outputs
Download plain text for reading, searching, quoting, and archiving. Download SRT subtitles when you need time-coded captions for video editing or publishing workflows.
Privacy
Uploads and results are temporary. Files are stored only long enough to process the job and give you time to download the transcript, then deleted after 6 hours.
Beta limits
Jobs run on a single CPU queue. File size, duration, and daily usage limits keep the free beta responsive for everyone.
What you can do with AAAI Tools
Transcription is useful whenever spoken content needs to become searchable, editable, or easier to review. This service is designed for short files and practical everyday workflows.
Prepare video captions
Use the SRT output as a starting point for subtitles. You can import it into a video editor, correct names or technical terms, and publish captions with your own media.
Review learning material
Students and teachers can transcribe short lectures, pronunciation clips, and recorded explanations to make study material easier to scan and annotate.
Search recorded content
A text transcript makes it easier to find quotes, topics, timestamps, and repeated ideas without replaying the entire file from the beginning.
How the transcription process works
- Upload a supported media file. The current beta accepts common audio and video formats such as MP3, MP4, WAV, M4A, MOV, AAC, FLAC, and WebM.
- Select the language mode. Use automatic detection for most files, or choose Chinese, English, Japanese, or Korean when you already know the spoken language.
- Wait for the queue. Jobs are processed one by one. Shorter, clear recordings usually finish faster than noisy or long recordings.
- Download your results. When processing is complete, download TXT for reading and SRT for subtitle workflows.
Best results
Use clear audio, avoid overlapping speakers, and keep background noise low. Automated transcripts can contain mistakes, especially with names, accents, music, technical vocabulary, or low-volume speech. Review the output before publishing or relying on it for important decisions.
Responsible use
AAAI Tools is intended for media you own, created, or have permission to process. Do not upload confidential, private, copyrighted, or sensitive recordings unless you have the rights and consent required for transcription.
Temporary storage
Uploaded files and generated results expire automatically after 6 hours.
Usage limits
The free beta limits file size, duration, and daily jobs per IP address to prevent abuse.
No manual review by default
The service is built for automated processing. Technical logs may be used to operate the service and prevent misuse.
Frequently asked questions
Is the transcript always accurate?
No. Speech recognition is an automated process. Accuracy depends on audio quality, speaker clarity, language, background noise, and specialized vocabulary. Always review the transcript before using it publicly.
Why are there upload limits?
The beta runs on limited server resources. Limits keep processing predictable and help prevent a small number of users from blocking the queue for everyone else.
What is the difference between TXT and SRT?
TXT is plain readable text. SRT includes subtitle timing information and is useful when you want to add captions to a video editor or publishing platform.
Can I upload someone else's recording?
Only upload content that you own or have permission to process. You are responsible for following copyright, privacy, consent, workplace, school, and local legal requirements.
Learn more about transcripts and subtitles
These guides explain how to prepare media, choose the right output format, and use transcripts responsibly.
How to create SRT subtitles from a video
Plan a practical workflow from upload to subtitle review.
TXT vs SRT: which format should you use?
Understand the difference between readable text and time-coded subtitles.
Tips for improving transcription accuracy
Record clearer audio and reduce editing time after transcription.